No more password resets: Why Procore brought AI to IT

Procore empowered employees to focus on high-impact work, not basic, mind-numbing tasks by transforming its digital experience strategy with AI.

Founded in 2002, Procore has completely transformed the construction industry. The Southern California-based company creates a single platform that brings together all the right people and information, ensuring that major construction projects get finished safely, on time, and within budget.

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98%
Employee satisfaction with the Moveworks bot

Challenge

Supporting young, digital-native employees who expect immediate help        

Result

Provided instant, automated IT support to 81% of employees, without increasing IT headcount

The Problem

Procore needed a digital employee experience strategy

It’s no small feat to support employees at the speed of a modern SaaS company. Even at an innovative and fast-growing organization like Procore, employees often find it difficult to troubleshoot their own tech issues, since forms, resources, and knowledge articles are scattered across multiple backend systems. Likewise, when it comes to knowing where to ask for help, employees are overwhelmed with options: They could send an email, submit a ticket through a portal, or post on the #ask-IT Slack channel. 

To meet the high expectations of an increasing number of digital-native employees, Senior Director of IT Steve LeBoeuf realized the company needed a digital employee experience strategy that radically simplified the support process:

“Our job is to support all of our employees — without adding 500 new IT support agents,” LeBoeuf said. “Step one is to set up a single place where employees know they can get immediate help.”

Ultimately, scaling support for the company’s growing workforce would require one simple, go-to channel for employees to get help — and powerful automation to free up the service desk. It was with these goals in mind that LeBoeuf sought a single AI tool that could understand employees’ support issues, respond quickly, and most importantly, be an expert at all things Procore.

The Solution

Bolt supercharges Procore’s employee experience

In June 2020, Procore launched its Moveworks bot, known internally as Bolt. An AI chatbot that lives on Slack, Bolt provides one extremely simple place for employees to get help, whether they’re locked out of their account, need access to software, or want to edit an email group.

Even when employees don’t submit their tech issues to Bolt, the bot intercepts their requests and jumps in when it can help — automatically handling emails and forms sent to the IT team. Procore had a vision of transforming Slack into a one-stop shop for support, and Bolt made that vision a reality.

Already, more than 80% of employees have used Bolt to resolve their IT issues. And the IT team has reaped the benefits as well. Before, agents had no way to reliably keep track of issues arriving from email or various locations. But with Bolt, every IT issue is either solved automatically or becomes a ticket. Nothing gets lost in the shuffle. Bolt has become so efficient that if questions come through a different channel, service desk agents immediately direct employees to the bot.

“I don’t want to hire people to reset passwords all day,” says LeBoeuf. “Now, Bolt handles all the common issues, which lets my team concentrate on the really hard and exciting problems.”

 

Procore Moveworks chat screen

Procore is in the business of construction—not building the best AI chatbot in the world. That’s why we use Moveworks.

Steve LeBoeuf

Senior Director of IT

The Result

IT + AI = Never reset a password again

By introducing a single jumping-off point for IT help, Moveworks has transformed Procore’s digital employee experience strategy for good. And LeBoeuf’s team is continually inspired to automate new processes and offload more work to the bot.

“My team is always excited to increase Bolt’s impact, whether that means adding new capabilities to the bot or creating content behind the scenes,” commented LeBoeuf. “They see an opportunity to work on more challenging transformation projects and develop their own skills, with the bot handling the day-to-day issues automatically.”

LeBoeuf and his team look forward to seeing Bolt deployed in new ways to help other department service desks, like HR or facilities management. It’s this collaborative relationship between employees and technology that, for LeBoeuf, will propel Procore to new heights:

“Agents and AI working together—that’s the future.”

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